East Coast Sea Kayaking Club

Hi All,

See below from Canoeing Ireland:


NOTICE OF ANNUAL GENERAL MEETING
Irish Canoe Union Limited trading as Canoeing Ireland (“the Company”)
Sunday, 19th May 2019 at 2pm.
Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15

19th April 2019
Dear Club Secretary/Member,
In accordance with Article 17 of the Irish Canoe Union’s Constitution, notice is hereby given that the Annual General Meeting (“AGM”) of the Company will be held at 2pm on Sunday 19th May 2019 in Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15.
Clubs registered with Canoeing Ireland are eligible to attend and vote at the AGM. Clubs should try to ensure that at least one club representative, eligible to vote, attends the AGM. Individual senior members registered with Canoeing Ireland are also eligible to attend and vote at the AGM. Further important information on the AGM and voting rights and procedures are contained in Rule 10.
Nominations must be submitted on the official nomination form, which is circulated with this notice, outlining the relevant experience and qualifications of the candidate which will be made available to all Members having voting rights. The procedure for Nominations is set out in Rule 11. The deadline for receipt of queries on accounts, motions and applications for Board positions is Friday 03rd May 2019 at 5pm.
Nominations for the following positions are invited:
Positions to be filled
Term
President
2 years
Honorary Treasurer
2 years
Executive Member
2 years
Dublin Representative
2 years
Munster Representative
2 years
Connacht / Ulster Representative
1 year
Non-Olympic Discipline Representative*
2 years
Olympic Discipline Representative**
1 year
Training, Coaching & Accreditation Representative***
1 year
* Nomination for this position shall be from the Chairs of the WW Racing, Marathon, Surf, Polo and Freestyle Technical Committees.
** Nomination for this position shall be from the Chairs of the Slalom, Sprint Committees.
*** Nomination for this position shall be from the Chair of the Training and Development Unit.
Rules 15 and 16 cover the operations of the Board and Executive Committee and Rules 17-24 cover the roles and responsibilities of Board members.
A motion may be put forward by any two paid up Member Clubs or a bloc of 10 Individual members, provided it deals with a single subject and it is approved by the committees of the nominating and seconding Clubs or signed by all 10 Individual members. Motions should be notified in writing, on the official motion form, which is circulated with this notice, countersigned by the chairpersons of the nominating and seconding clubs. The procedure for Motions is set out in Canoeing Ireland Rule 13.
Copies of the statutory financial statements together with Directors and Auditors reports are circulated with this notice. Member’s queries relating to the financial statements shall be submitted to the Honorary Secretary, in writing, not less than 14 days before the date of the meeting and a response shall be published not later than 7 days before the date of the meeting.
All Nominations / Motions / queries on the financial statements should be notified in writing to the Honorary Secretary of Canoeing Ireland no later than close of business on Friday 03rd May 2019 by post to Canoeing Ireland, Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15. or email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it :
The company’s Constitution and Rulebook can be inspected or downloaded from canoe.ie/constitutionrules/.
Yours in Sport,
Brian Ogilvie
Honorary Secretary

AGENDA FOR THE 58th ANNUAL GENERAL MEETING
President's opening address
Apologies and correspondence
Adoption of the Agenda for the 58th Annual General Meeting
Adoption of Standing Orders for the 58th Annual General Meeting
Confirmation of the Quorum for the 58th Annual General Meeting
Minutes of the 57th (2018) Annual General Meeting
Presentation and adoption of the Board’s Report & Review
Presentation and adoption of the draft Audited Accounts for 2018
Motions received (2019 MOTIONS FORM).
Nominations and election of members to the Board of Directors ( NOMINATION FORM FOR BOARD POSITIONS).
Appointment of Auditor
President’s closing address

Hi All,

See below for update from CI in relation to the AGM:



Final Agenda for Canoeing Ireland 58th AGM

NOTICE OF ANNUAL GENERAL MEETING
Irish Canoe Union Limited trading as Canoeing Ireland (“the Company”)
Sunday, 19th May 2019 at 2pm.
Irish Sport HQ, National Sports Campus, Blanchardstown, Dublin 15


1. President's opening address
2. Apologies and correspondence
3. Adoption of the Agenda for the 58th Annual General Meeting
4. Adoption of Standing Orders for the 58th Annual General Meeting - 2019 Standing Orders for 58th Annual General Meeting
5. Confirmation of the Quorum for the 58th Annual General Meeting
6. Minutes of the 57th (2018) Annual General Meeting
7. Presentation and adoption of the Board’s Report & Review
8. Presentation and adoption of the draft Audited Accounts for 2018 - Accounts 2018
9. Motions received
10. Nominations and election of members to the Board of Directors
11. Appointment of Auditor
12. President’s closing address

Immediately following the Presidential closing address there will be a presentation on insurance cover and Q&A session facilitated by Jonathan Brown, O’Driscoll, O’Neill.

Kind Regards,

Vicki Guy,
Canoeing Ireland.
01-6251105

The following information on Canoeing/Kayak Insurance was presented at the Canoeing Ireland (CI) AGM on Sunday 19th May.

Here are some key points regarding club insurance cover in 2019/2020 in relation to cover for for CI affiliated club activities:

1. Club Management, on completion of a local risk assessment, can deem an activity to be safe and therefore covered by insurance.
2. This insurance cover is related only to normal club activities, one off events will need to be indemnified as normal.
3. Cover as defined in previous years is still in place if clubs choose to do so they may retain the status quo.
4. Any decision made by a club to authorise an activity must be defensible and based on a thorough risk assessment.
5. Once the necessary safety precautions are taken club management are not liable for accident or injury.
6. No activity should be sanctioned that contravenes the normal safety rules of Canoeing Ireland e.g. mandatory buoyancy aids etc.

A copy of the presentation is on the ECSKC Download area with more information on the CI website.

Michael O'Farrell

Thanks, Michael

I tried to find a list of CI's "normal safety rules", without success.
Can you provide a link to exactly where those rules are set out, please?

There's no rush on this, but it is clear that we all need to know these rules.

Thanks

Hi Ben,

I checked and the CI response is ...

This is the link to a 2015 document on our website. While some of the ancillary information may be dated, the safety pages are still sound and are a good reference point for general safety. We will be updating all of these docs when we get the new website off the ground in the next few months.
I hope this helps.

Link to the Canoeing Ireland / ICU Safety Through Training document

Rgds,
Michael O'F

Thanks, Mick
That's very helpful